COVID-19 Vaccine Compliance

Quick Links: On-Campus/Off-Campus Vaccinations - Important Dates - Verify Compliance - How to Prepare - Exemptions - Information for Managers - FAQs

On-campus and off-campus COVID-19 vaccinations:

COVID-19 vaccines are available to all University of Miami employees through the Walgreens in UHealth Tower at 1400 NW 12th Avenue. Appointments are required and can be scheduled by calling 305-702-9066. Additionally, faculty and staff can find vaccination locations nearest them by visiting vaccinefinder.org.

Currently, COVID-19 vaccination is free for everyone who lives in the U.S.

Information for students can be found here.


Important dates: 

Coral Gables and Marine campus faculty and staff employees:

  • Official Launch: June 2021
  • Exemption Submission Deadline: Sunday, August 1, 2021
  • Faculty and Staff Compliance Deadline: Sunday, August 1, 2021

UHealth/MSOM campus faculty and staff employees (as communicated on July 29, 2021):

  • Exemption Submission Deadline: Tuesday, August 24, 2021
  • Faculty and Staff Compliance Deadline: Tuesday, August 24, 2021

Verify your compliance:

A copy of your COVID-19 vaccination card can be uploaded into Workday by following the instructions (Workday link).

Follow the steps below to document your COVID-19 vaccination in Workday:
  1. Log into Workday.
  2. From the Workday home page, click on the "WalkMe ActionBot." (Note: If you do not see the ActionBot icon, click here to install the required plugin. Please note that it may take a few seconds to appear.)
  3. Click "Complete Vaccination Compliance."
  4. Continue by following the prompts.

For mobile users or those individuals not using the WalkMe ActionBot, please review the Vaccine Compliance tip sheet.

If you received your COVID-19 vaccine through the UHealth system or if you voluntarily uploaded your vaccination documentation into your MyUHealthChart account, you may provide authorization for UHealth to confirm your vaccination status. The only information provided to Workday will be affirmation of the vaccine and the date. No medical records will be shared with Workday. Click here for instructions.


How to prepare for your COVID-19 vaccination:

  • Schedule an appointment prior to arrival.
  • Bring your government issued ID.
  • Keep your vaccination card. If you choose a vaccine with a two dose series, bring the vaccination card to the second appointment to have both doses recorded on the same card. Your card is documentation of receiving the vaccine.
  • For more information, visit the CDC's Preparing for Your COVID-19 Vaccination webpage.

Exemptions: 

Coral Gables and Marine campus employees must apply for exemptions through Workday by August 1, 2021. UHealth and MSOM campus employees must apply for exemptions through Workday by August 24, 2021. Be prepared to have supporting information and documentation for filing.

Applying for a religious exemption:

Employees must apply for exemptions through Workday with the required documentation. For a religious exemption, this will include:

  • A letter from your religious leader, on official letterhead, speaking to your religious affiliation and/or a quote from a religious text along with a letter explaining the relevance of the text supporting your beliefs.
  • Submission of the Religious Exemption Form.

The Office of Workplace Equity and Inclusion will review the information and documents submitted through Workday. A determination will be provided within seven (7) days of submission.

Applying for a medical exemption:

Employees must apply for exemptions through Workday with the required documentation. For a medical exemption:

  • Please attach a provider's note (MD/DO/NP/PA/etc.) stating medical rationale for requesting an exemption.

A committee will review the documentation and make a determination within seven (7) days.

Submitting religious or medical exemptions in Workday:

Once you have all the supporting information and documentation completed and on hand, follow these steps:

  1. Log into Workday.
  2. From the Workday home page, click on the "WalkMe ActionBot." (Note: If you do not see the ActionBot icon, click here to install the required plugin. Please note that it may take a few seconds to appear.)
  3. Click "Complete Vaccination Compliance."
  4. Continue by following the prompts.

The deadline to submit exemptions is August 1, 2021 (Coral Gables/Marine) or August 24, 2021 (UHealth/MSOM).


Information for managers:

COMING SOON: A management dashboard for COVID-19 immunizations will be available in Workday, within the worklet "Vaccination Compliance." This dashboard will allow you to access a database of faculty and/or staff within your area who have received their COVID-19 vaccination, and will support your role in monitoring compliance.

When available, we ask that you check this dashboard to ensure that faculty and staff within your departments/units are complying with the mandatory COVID-19 vaccination requirement this summer.

As referenced in the COVID-19 Preventive Measures in the Workplace policy, all employees are required to receive the COVID-19 vaccination or possess an approved exemption, medical or religious. Applicants for positions who accept an offer of employment must receive a COVID-19 vaccination prior to commencing work with the University.


Frequently asked questions: