COVID-19 Vaccine Compliance

Quick Links: On-Campus/Off-Campus Vaccinations - Important Dates - Verify Compliance - How to Prepare - Exemptions - Information for Managers - FAQs

On-campus and off-campus COVID-19 vaccinations:

COVID-19 vaccines are available to all University of Miami employees through the Walgreens in UHealth Tower at 1400 NW 12th Avenue. Appointments are required and can be scheduled by calling 305-702-9066. Additionally, faculty and staff can find vaccination locations nearest them by visiting vaccinefinder.org.

Currently, COVID-19 vaccination is free for everyone who lives in the U.S.

Information for students can be found here.


Important dates: 

Coral Gables and Marine campus faculty and staff employees:

  • Official Launch: June 2021
  • Exemption Submission Deadline: Sunday, August 1, 2021
  • Faculty and Staff Compliance Deadline: Sunday, August 1, 2021

UHealth/MSOM campus faculty and staff employees (as communicated on July 29, 2021):

  • Exemption Submission Deadline: Monday, September 20, 2021
  • Faculty and Staff Compliance Deadline: Monday, September 20, 2021


Verify your compliance:

A copy of your COVID-19 vaccination card can be uploaded into Workday by following the instructions (Workday link).

Follow the steps below to document your COVID-19 vaccination in Workday:
  1. Log into Workday.
  2. From the Workday home page, click on the "WalkMe ActionBot." (Note: If you do not see the ActionBot icon, click here to install the required plugin. Please note that it may take a few seconds to appear.)
  3. Click "Complete Vaccination Compliance."
  4. Continue by following the prompts.

For mobile users or those individuals not using the WalkMe ActionBot, please review the Vaccine Compliance tip sheet.

If you received your COVID-19 vaccine through the UHealth system or if you voluntarily uploaded your vaccination documentation into your MyUHealthChart account, you may provide authorization for UHealth to confirm your vaccination status. The only information provided to Workday will be affirmation of the vaccine and the date. No medical records will be shared with Workday. Click here for instructions.


How to prepare for your COVID-19 vaccination:

  • Schedule an appointment prior to arrival.
  • Bring your government issued ID.
  • Keep your vaccination card. If you choose a vaccine with a two dose series, bring the vaccination card to the second appointment to have both doses recorded on the same card. Your card is documentation of receiving the vaccine.
  • For more information, visit the CDC's Preparing for Your COVID-19 Vaccination webpage.

Exemptions: 

To ensure the safety of our workforce, the University of Miami/Miller School of Medicine/UHealth System requires that all faculty and staff receive influenza (flu) and COVID-19 vaccinations or request an applicable exemption prior to the hire date.

If you are applying for an exemption, please select the exemption form that applies to you and best fits your exemption request. Applying for an exemption under the wrong category may result in a denial and request to resubmit under the correct category.

Applying for a religious exemption:

Employees must apply for exemptions through Workday. For a religious exemption, this will include:

Applying for a medical exemption:

Employees must apply for exemptions through Workday. For a medical exemption, this will include:

Applying for an exemption based on COVID-19 immunity:

Employees must apply for exemptions through Workday. For an immunity exemption, this will include:

Applying for an exemption based on periodic testing:

Employees must apply for exemptions through Workday. For a testing exemption, this will include:

Applying for an exemption based on employer-provided personal protective equipment (PPE):

Employees must apply for exemptions through Workday. For a PPE exemption, this will include:

A committee will review the documentation and make a determination within seven (7) days.

Submitting exemptions in Workday:

Once you have all the supporting information and documentation completed and on hand, follow these steps:

  1. Log into Workday.
  2. From the Workday home page, click on the "WalkMe ActionBot." (Note: If you do not see the ActionBot icon, click here to install the required plugin. Please note that it may take a few seconds to appear.)
  3. Click "Complete Vaccination Compliance."
  4. Continue by following the prompts.
Appealing the exemption decision:

If you would like to appeal the determination of your exemption request, please submit a letter of appeal within three (3) business days of your Workday notification to the Vaccine Exemption Appeal Committee at VaccineExemptionAppeal@miami.edu.


Information for managers:

A management dashboard for COVID-19 immunizations is available in Workday, within the worklet "Vaccination Compliance." This dashboard allows you to access a database of faculty and/or staff within your area who have received their COVID-19 vaccination, and supports your role in monitoring compliance.

We ask that you check this dashboard to ensure that faculty and staff within your departments/units are complying with the mandatory COVID-19 vaccination requirement.

As referenced in the COVID-19 Preventive Measures in the Workplace policy, all employees are required to receive the COVID-19 vaccination or possess an approved exemption, medical or religious. Applicants for positions who accept an offer of employment must receive a COVID-19 vaccination prior to commencing work with the University.


Frequently asked questions:

 

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