Seasonal Flu Vaccine

Quick Links: Important Dates - About Vaccine Appointments - On-Campus Vaccines - UHealth Clinic - Off-Campus Vaccines - How to Prepare - Consent Form - Exemptions - Information for Managers - FAQs

Important dates:

  • Official Launch: Wednesday, September 7, 2022
  • Exemption Submission Deadline: Monday, November 7, 2022
  • Faculty, Staff, and Student Compliance Deadline: Monday, November 7, 2022

Information for students:

Visit the Student Health Service website for details on documentation, scheduling an appointment for a flu shot at Student Health, and the exemption process. 


Flu vaccinations for the 2022-2023 flu season are now available on and off campus. The University of Miami has procured vaccines from Sanofi Pasteur for this season. For more information, please visit the Sanofi flu website.

There are three types of flu vaccinations available:

Fluzone Quadrivalent

Persons 6 months of age and older

Fluzone High-Dose Quadrivalent

Persons 65 years of age and older

Flublok Quadrivalent

Persons who are allergic to egg proteins


All flu vaccines will given by appointment only, unless otherwise noted.

For more than two years, we have diligently worked together to protect ourselves and each other throughout a global pandemic. Our vigilance in adhering to protocols has been the foundation to our long-term success, and staying up to date with vaccinations has played a large part in safeguarding the health of our University of Miami community.

For those reasons, all students, faculty, and staff on all campuses will again be required to receive the seasonal flu vaccine this fall. The flu shot remains an important requirement to ensure the well-being of our community.

Flu vaccinations received at alternative off-campus locations and requests for exemptions must be reported through Workday. Find details on vaccination sites and reporting procedure below.

Information for students can be found here.


On-campus flu vaccination sites, by appointment only:

The University has increased capacity to provide flu shots. Call for an appointment or to arrange for your department to be visited by Employee Health.

Campus Location Day Time Phone
Gables Healthy 'Canes Employee Clinic, McKnight Bldg., Suite 109, 5807 Ponce de Leon Blvd, Coral Gables, FL 33146
Schedule online
Mon - Fri 7:30 a.m.
- 3:30 p.m.
305-284-9355
Medical Healthy 'Canes Employee Clinic, Desai Sethi Medical Center, Suite 708, 1150 NW 14 St, Miami, FL 33136
Schedule online
Mon - Fri 7:30 a.m.
- 3:30 p.m.
305-243-9355
Medical Employee Health Office, Dominion Tower, Suite 405, 1400 NW 10 Ave, Miami, FL 33136 Mon - Fri 9 a.m.
- 3 p.m.
305-243-3267
Medical University of Miami Hospital and Clinics - UHealth Tower, West Building, Suite 502, Miami, FL 33136 Mon - Fri 7 a.m.
- 4 p.m.
305-689-5891


In addition, employees can receive their flu shots during the Univeristy's annual benefits fair; details below:

Campus Location Date(s) Time(s)
Gables Shalala Student Center, Grand Ballroom
1330 Miller Drive, Coral Gables, FL 33146
Monday, October 17, 2022 10 a.m.
- 3 p.m.
Marine Breezeway
4600 Rickenbacker Causeway, Key Biscayne, FL 33149
Tuesday, October 18, 2022 10 a.m.
- 2 p.m.
Medical Schoninger Research Quadrangle
1450 NW 10 Avenue, Miami, FL 33136
Wednesday, October 19, 2022

Thursday, October 20, 2022
10 a.m.
- 3 p.m.


8 a.m.
- 3 p.m.


If you have received your vaccination from Employee Health or Healthy 'Canes, your Workday compliance will automatically be recorded. Please allow 2-3 days for this to reflect on your record.


UHealth Clinic at Walgreens or a UHealth personal physician, by appointment only:

Flu vaccinations are also available, by appointment only, at all UHealth Clinics at Walgreens.

Schedule your appointment at a UHealth Clinic at Walgreens

If you receive your flu shot from a UHealth Clinic at Walgreens or UHealth personal physician, there are two options for registering compliance in Workday:

  1. Go to your MyUHealthChart (Epic) at myuhealthchart.com and consent to alerting Workday to flu vaccination compliance. The authorization by you is required to release this information. The consent can be found under the menu button, click Questionnaires, and go to "AUTHORIZATION TO USE AND DISCLOSE PROTECTED HEALTH INFORMATION FOR SEASONAL INFLUENZA SAFETY PROTOCOLS." No medical information will be provided to Workday in this transfer.

  2. Upload the documentation by "flu attestation" in Workday. This can be completed by following the "WalkMe ActionBot" or through this direct link

UHealth Clinic at Walgreens has 14 locations. These are open Monday through Friday from 8:30 a.m. to 8 p.m., Saturday 9:30 a.m. to 5:30 p.m., and Sunday, 9:30 a.m. to 4 p.m. Schedule appointments through this site: UHealthclinics.com or call (888) 689-8648. UHealth Walgreens are also open on holidays from 9:30 a.m. to 4 p.m.


Off-campus vaccinations:

Faculty, staff, and students who elect to receive a flu vaccine outside of the University—such as at Walgreens, CVS, PCP, VA, JMH, etc.—MUST enter the date, location, and vaccine information and a copy of your flu shot document in Workday. Vaccine information includes the manufacturer and lot number of the vaccine! Please submit the vaccine information and not a receipt for purchase of the vaccine. 

Follow the steps below to document your flu vaccination in Workday:
  1. Log into Workday.
  2. From the Workday home page, click on the "WalkMe ActionBot." (Note: If you do not see the ActionBot icon, click here to install the required plugin. Please note that it may take a few seconds to appear.)
  3. Click "Complete Vaccination Compliance."
  4. Continue by following the prompts.

For mobile users or those individuals not using the WalkMe ActionBot, please review the Vaccine Compliance tip sheet. As an alternative, to provide evidence of vaccination or request an exemption in Workday manually, click here to go directly to the Workday business process

A list of off-campus vaccine providers can be found here: Aetna Vaccine Providers.


How to prepare for your flu vaccination on campus:

  • Schedule an appointment prior to arrival. 
  • Bring your University-issued employee ID ('Cane Card). 
  • Complete the COVID-19 symptom checker prior to entering a vaccination site.
  • Review the required consent form details and print the consent form, if preferred.

Employee flu vaccination consent form: 

Employees receiving a vaccination on campus should bring their University-issued employee ID ('Cane Card).  The card will be scanned to create your electronic consent form. This form will automatically upload and report your compliance to Workday. You will not have to upload your flu vaccine attestation into Workday if you received the vaccine on campus through a UHealth provider or Employee Health. HOWEVER, it is still important to keep you vaccination card for your records!

To view the consent form ahead of time, click on the link below:

Please review the flu vaccine information statement for information about the flu vaccine; a link for seasonal influenza information from the CDC is also provided for your reference:


Exemptions: 

Note: If you have an approved Medical or Religious exemption, you do not need to reapply. Only temporary medical exemptions need to reapply.

Employees must apply for exemptions through Workday by November 7, 2022. Be prepared to have supporting information and documentation for filing.

Applying for a religious exemption:

Employees must apply for exemptions through Workday with the required documentation. For a religious exemption, this will include:

  • A letter from your religious leader, on official letterhead, speaking to your religious affiliation and/or a quote from a religious text along with a letter explaining the relevance of the text supporting your beliefs.
  • Submission of the Religious Exemption Form.

The Office of Workplace Equity and Inclusion will review the information and documents submitted through Workday. A determination will be provided within seven (7) days of submission.

Non-employees filing for religious exemption from the flu shot are required to complete the Religious Exemption Form, and submit it with supporting documentation to wei@miami.edu.

Applying for a medical exemption:

Employees must apply for exemptions through Workday with the required documentation. For a medical exemption:

  • Please attach a provider's note (MD/DO/NP/PA/etc.) stating medical rationale for requesting an exemption.

A committee will review the documentation and make a determination within seven (7) days.

Note that receiving a recent COVID-19 vaccine is no longer a reason for exemption from or delaying receiving the flu vaccination. Please see the language from the CDC website below or click here

"You can get a COVID-19 vaccine and other vaccines at the same visit. You no longer need to wait 14 days between vaccinations. Experience with other vaccines has shown that the way our bodies develop protection, known as an immune response, after getting vaccinated and possible side effects of vaccines are generally the same when given alone or with other vaccines. Learn more about the timing of other vaccines."

Non-employees filing for medical exemption from the flu shot shall fill out the form below and submit it with supporting documentation to flu@miami.edu.

Submitting religious or medical exemptions in Workday:

Once you have all the supporting information and documentation completed and on hand, follow these steps:

  1. Log into Workday.
  2. From the Workday home page, click on the "WalkMe ActionBot." (Note: If you do not see the ActionBot icon, click here to install the required plugin. Please note that it may take a few seconds to appear.)
  3. Click "Complete Vaccination Compliance."
  4. Continue by following the prompts.
Appealing the exemption decision:

If you would like to appeal the determination of your exemption request, please submit a letter of appeal within three (3) business days of your Workday notification to the Vaccine Exemption Appeal Committee at VaccineExemptionAppeal@miami.edu.

The deadline to submit exemptions is November 7, 2022.


Information for managers:

A management dashboard for flu immunizations is available in Workday, within the worklet "Vaccination Compliance." This dashboard allows you to access a database of faculty and/or staff within your area who have received their flu shot, and supports your role in monitoring flu immunization compliance.

We ask that you check this dashboard to ensure that faculty and staff within your departments/units are complying with the mandatory flu immunization requirement.

As referenced in the COVID-19 Preventive Measures in the Workplace policy, all employees are required to receive an annual influenza vaccination or possess an approved exemption, medical or religious. Applicants for positions who accept an offer of employment during the influenza season, must receive an influenza vaccination prior to commencing work with the University.


Frequently asked questions:

 

Back to Top