Seasonal Flu Vaccine

Quick Links: About Vaccine Appointments - Important Dates - On-Campus Vaccines - UHealth Clinic at Walgreens - Off-Campus Vaccines - How to Prepare - Consent Form - Exemptions - Information for Managers - FAQs

All flu vaccines will given by appointment only, unless otherwise noted. 

As part of the University of Miami's COVID-19 response, students, faculty, staff, and supporting team members on all campuses are required to receive the seasonal flu vaccine. Flu shots are currently available for students, faculty, and staff by appointment at multiple locations on and off campus. 

Flu vaccinations received at alternative off-campus locations and requests for exemptions must be reported through Workday. Find details on vaccination sites and reporting procedure below.

Information for students can be found here.

Important dates: 

• Official Launch: Monday, September 14, 2020
• Exemption Submission Deadline: Friday, December 11, 2020
• Faculty and Staff Compliance Deadline: Friday, December 11, 2020

On-campus flu vaccination sites, by appointment only:

The University has increased capacity to provide flu shots. Call for an appointment or to arrange for your department to be visited by Employee Health. There are no scheduled health fairs. 

UHealth Clinic at Walgreens, by appointment only:

Flu vaccinations are also available, by appointment only, at all UHealth Clinics at Walgreens.
Schedule your appointment at a UHealth Clinic at Walgreens. If you receive your flu shot from a UHealth Clinic at Walgreens, you do not need to upload the "flu attestation" in Workday. If you receive your flu vaccination at a UHealth Clinic at Walgreens, your flu information will be updated in Workday. You do not need to fill out the flu attestation information.

Off-campus vaccinations (excluding UHealth Clinic at Walgreens):

Faculty, staff, and students who elect to receive a flu vaccine outside of the University or a UHealth Clinic at Walgreens (CVS, PCP, VA, JMH, etc.) MUST enter the date, location, and vaccine information and a copy of your flu shot document in Workday.

If you receive your flu vaccination at a UHealth Clinic at Walgreens, your flu information will be updated in Workday. You do not need to fill out the flu attestation information.

Follow the steps below to document your flu vaccination in Workday:

1. Log into Workday.
2. From the Workday home page, click on the "WalkMe ActionBot." (Note: If you do not see the ActionBot icon, click here to install the required plugin. Please note that it may take a few seconds to appear.)
3. Click "Complete Vaccination Compliance."
4. Continue by following the prompts.

For mobile users or those individuals not using the WalkMe ActionBot, please review the Vaccine Compliance tip sheet.

A list of off-campus vaccine providers can be found here: Aetna Vaccine Providers.

How to prepare for your flu vaccination:

• Schedule an appointment prior to arrival. 
• Bring your University-issued employee ID ('Cane Card). 
• Review the required consent form details and print the consent form, if preferred.

Employee flu vaccination consent form: 

Employees receiving a vaccination on campus should bring their University-issued employee ID ('Cane Card).  The card will be scanned to create your electronic consent form. This form will automatically upload and report your compliance to Workday.  You will not have to upload your flu vaccine attestation into Workday if you received the vaccine on campus.   

To view the consent form ahead of time, you can click on the link below. Your flu vaccination compliance will automatically be noted in Workday. 

• Seasonal Flu Vaccine Consent Form

Please review the flu vaccine information statement for information about the flu vaccine. A link for seasonal influenza information from the CDC is also provided for your reference.

• Seasonal Flu Vaccine Information Statement
• CDC: Seasonal Influenza Information

Exemptions: 

Employees must apply for exemptions through Workday by December 11, 2020. Be prepared to have supporting information and documentation for filing.

Applying for a religious exemption:

Employees must apply for exemptions through Workday with the required documentation. For a religious exemption, this will include:

• A letter from your religious leader, on official letterhead, speaking to your religious affiliation and/or a quote from a religious text along with a letter explaining the relevance of the text supporting your beliefs.
• Submission of the Religious Exemption Form.

The Office of Workplace Equity and Inclusion will review the information and documents submitted through Workday. A determination will be provided within seven (7) days of submission.

Employees filing for religious exemption from the flu shot are required to complete the Religious Exemption Form, and submit it with supporting documentation to wei@miami.edu.

• Religious Exemption Form

Applying for a medical exemption:

Employees must apply for exemptions through Workday with the required documentation. For a medical exemption, this will include:

• A form completed by your healthcare provider and supporting medical record information.
• Submission of the Medical Exemption Form.

A committee will review the documentation and make a determination within seven (7) days.

Non-employees filing for medical exemption from the flu shot shall fill out the form below for non-employees and submit it with supporting documentation to flu@miami.edu.

• Medical Exemption Form - Employee
• Medical Exemption Form - Non-Employee

Submitting religious or medical exemptions in Workday:

Once you have all the supporting information and documentation completed and on hand, follow these steps:

1. Log into Workday.
2. From the Workday home page, click on the "WalkMe ActionBot." (Note: If you do not see the ActionBot icon, click here to install the required plugin. Please note that it may take a few seconds to appear.)
3. Click "Complete Vaccination Compliance."
4. Continue by following the prompts.

Appealing the exemption committee decision:

If you would like to appeal the determination of the committee, please submit a letter of appeal within three (3) business days of your written notification to flu@miami.edu.

The deadline to submit exemptions is December 11, 2020.

Frequently asked questions:

• Seasonal Flu Vaccine FAQs
• Note: Students on Medical campus can visit Dominion Tower, suite 405, for their flu shot.