Seasonal Flu Vaccine

All flu vaccines will given by appointment only, unless otherwise noted. 

As part of the University of Miami’s COVID-19 response, students, faculty, staff, and supporting team members on all campuses are required to receive the seasonal flu vaccine. Flu shots are currently available for students, faculty, and staff by appointment at multiple locations on and off campus. 

Flu vaccinations received at alternative off-campus locations and requests for exemptions must be reported through Workday. Find details on vaccination sites and reporting procedure below.

Information for students can be found here.


Important dates: 

  • Official Launch: Monday, September 14, 2020
  • Exemption Submission Deadline: Friday, October 16, 2020
  • Faculty and Staff Compliance Deadline: Friday, December 11, 2020

On-campus flu vaccination sites — by appointment only:

The University has increased capacity to provide flu shots. Call for an appointment or to arrange for your department to be visited by Employee Health. There are no scheduled health fairs. 

Campus Location Day Time Phone
Medical Employee Health Office  Dominion Tower Suite 405, 1400 NW 10 Ave, Miami, FL 33136 Mon - Fri 9 am - 3 pm 305-243-3267
Medical University of Miami Hospital and Clinics - UHealth Tower, West Building, Suite 502, Miami, FL 33136 Mon - Fri 7 am - 4 pm 305-689-5891
Medical

Employee Health @ UMHC/Sylvester,
UMHC Ground Floor, Room C023, 1475 NW 12th Ave Miami, FL 33136

Mon - Fri 7:30 am - 4 pm 305-243-5223
Gables Healthy Canes Employee Clinic, McKnight Bldg., Suite 109, 5807 Ponce de Leon Blvd, Coral Gables, FL 33146 Call for appt 8:10 am - 10:10 am

305-284-9355 

Schedule online

Walgreens on campus — no appointment required (walk-ins):

Coral Gables campus:

 

Wednesday, Oct. 21 and Thursday, Oct. 22
Whitten University Center, Storm Surge room
9 a.m. - 5 p.m.

Directions: The Storm Surge room is located in the Whitten University Center near the food court, next to Subway. Follow Walgreens signage upon arrival. 

Flu shots at the locations above will be administered on a first come, first serve walk-in basis.
To prepare for your visit bring:

  • The completed Walgreens consent form.
  • Employees who have an active University parking permit, regardless of color zone, are able to park in any available space inside the Pavia or Merrick Garages.
  • Employees who do not have an active permit should stop at the information booth and let the parking officer know they are there for a flu shot. The officer will assist with parking.

UHealth Clinic at Walgreens — by appointment only:

Flu vaccinations are also available, by appointment only, at all UHealth Clinics at Walgreens.
Schedule your appointment at a UHealth Clinic at Walgreens. If you receive your flu shot from a UHealth Clinic at Walgreens, you do not need to upload the "flu attestation" in Workday. If you receive your flu vaccination at a UHealth Clinic at Walgreens, your flu information will be updated in Workday.  You do not need to fill out the flu attestation information.


Off-campus vaccinations (excluding UHealth Clinic at Walgreens):

Faculty, staff, and students who elect to receive a flu vaccine outside of the University or a UHealth Clinic at Walgreens (CVS, PCP, VA, JMH, etc.) MUST enter the date, location, and vaccine information and a copy of your flu shot document in Workday.

If you receive your flu vaccination at a UHealth Clinic at Walgreens, your flu information will be updated in Workday. You do not need to fill out the flu attestation information.

Follow the steps below to document your flu vaccination in Workday:

  1. Log into Workday.
  2. From the Workday home page, click on the "WalkMe ActionBot" located at the bottom right side of the page. (Note: If you do not see the ActionBot icon, click here to install the required plugin. Please note that it may take a few seconds to appear.)
  3. Click "Flu Vaccination Attestation."
  4. Next, click "Submit Flu Vaccination Document."
  5. Continue by following the prompts.

A list of off-campus vaccine providers can be found here: Aetna Vaccine Providers.


How to prepare for your flu vaccination:

  • Schedule an appointment prior to arrival. 
  • Bring your University-issued employee ID ('Cane Card). 
  • Review the required consent form details and print the consent form, if preferred.

Employee flu vaccination consent form: 

Employees receiving a vaccination on campus should bring their University-issued employee ID ('Cane Card).  The card will be scanned to create your electronic consent form.  This form will automatically upload and report your compliance to Workday.  You will not have to upload your flu vaccine attestation into Workday if you received the vaccine on campus.   

To view the consent form ahead of time, you can click on the link below.  Your flu vaccination compliance will automatically be noted in Workday. 

Please review the flu vaccine information statement for information about the flu vaccine.  A link for seasonal influenza information from the CDC is also provided for your reference.


Exemptions: 

Employees must apply for exemptions through Workday by Oct. 16, 2020. Be prepared to have supporting information and documentation for filing.

Applying for a religious exemption:

Employees must apply for exemptions through Workday with the required documentation. For a religious exemption, this will include:

  • A letter from your religious leader, on official letterhead, speaking to your religious affiliation and/or a quote from a religious text along with a letter explaining the relevance of the text supporting your beliefs.
  • Submission of the Religious Exemption Form.

The Office of Workplace Equity and Inclusion will review the information and documents submitted through Workday. A determination will be provided within seven (7) days of submission.

Non-employees filing for religious exemption from the flu shot are required to complete the Religious Exemption Form - Non- Employee, and submit it with supporting documentation to wei@miami.edu.

Applying for a medical exemption:

Employees must apply for exemptions through Workday with the required documentation. For a medical exemption, this will include:

  • A form completed by your healthcare provider and supporting medical record information.
  • Submission of the Medical Exemption Form

A committee will review the documentation and make a determination within seven (7) days. 

Non-employees filing for medical exemption from the flu shot shall fill out the form below for non-employees and submit it with supporting documentation to flu@miami.edu.

Submitting religious or medical exemptions in Workday:

Once you have all the supporting information and documentation completed and on hand, follow these steps:

  1. Log into Workday.
  2. From the Workday home page, click on the "WalkMe ActionBot" located at the bottom right side of the page. (Note: If you do not see the ActionBot icon, click here to install the required plugin. Please note that it may take a few seconds to appear.)
  3. Click "Flu Vaccination Attestation."
  4. Next, click "Submit Flu Vaccination Document."
  5. Continue by following the prompts.

Appealing the Exemption Committee Decision

If you would like to appeal the determination of the committee, please submit a letter of appeal within three (3) business days of your written notification to flu@miami.edu.  

The deadline to submit exemptions is October 16, 2020.


Information for managers:

A management dashboard for flu immunizations is available in Workday. This dashboard will allow you to access a database of faculty and/or staff within your area who have received their flu shot. This dashboard will support your role in monitoring flu immunization compliance.

We ask that you check this dashboard to ensure that faculty and staff within your departments/units are complying with the mandatory flu immunization requirement this fall.

As referenced in the COVID-19 Return to Onsite Work Employee policy, all employees are required to receive an annual influenza vaccination or possess an approved exemption, medical or religious. Applicants for positions who accept an offer of employment during the influenza season, must receive an influenza vaccination prior to commencing work with the University.


Frequently asked questions: